How
can I find out which providers in my community participate
in the Registry? How about School Districts?
Go to the List
of Participating Providers page (www.childprofile.org/Providers/participants.html).
Medical Providers and School Districts are listed in alpha
order per County.
Who
needs to sign the contract (also known as the Information
Sharing Agreement)?
The Program Grantee's authorized signator or his/her official
designee must sign the Information Sharing Agreement.
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Why
do you ask for a Technical lead as a contact at the Program?
We ask for a technical lead solely to have a resource
internally that is familiar with your system. The Registry
is simple to use and secure but sometimes problems arise
on a particular computer that we are not able to help
with. In this case we would call your Program technical
lead to ask for their assistance.
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Who
can access the Registry? Is it only for nurses?
The Registry is accessed primarily by healthcare professionals.
As health care professionals, program nurses can assign
the duty to another staff person like a health assistant
or family advocate. There is no limit at this time to
the number of assignees per program.
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Who
needs to sign the confidentiality agreement and where
do I send it?
- Any
non-health professional assigned to use the Registry
by a program nurse must sign the agreement. Many nurses
have also elected to sign the form.
- It
is not necessary to send the signed confidentiality
agreement to the Registry. It should be held by the
nurse at the program administration office.
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How
do I get a user account?
There is usually a lead person, often the Program Nurse or Health Services Coordinator, who has submitted the
other necessary paperwork to the Registry. Once you have reviewed the confidentiality
policies and training, the lead will submit your name
to the Registry by fax or email. We will send an email
including your user name and temporary password to the
program lead.
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What
do I do if I forget my password?
Call the Help Desk at 1-800-325-5599. Passwords cannot
be seen by staff as they are encrypted but the staff can
reset your password for you.
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What
do I do if I see duplicate records?
Please call the Help Desk at 1-800-325-5599 to report
a duplicate record.
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What
do I do if I see errors?
Please call the Help Desk at 1-800-325-5599 if you
see an error.
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How
can I help to complete immunization records if I have
more data? Can I send the CIS form to my Local Health
Department?
We
know you may sometimes receive records from families that
are more complete than information in the Registry. CIS
forms are not considered medical records and currently
are not considered a verified source of information. Therefore,
it is not recommended to update the Registry from a CIS
form. Your local Health Department may be willing to update
the record if a family presents a shot record. You may
wish to make a copy and forward it on to them.
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What
do you mean by “parental review?” Can a nurse initial
information if she/he gets phone confirmation of vaccine
information?
- RCW
28A.210.100 & 28A .210.110 says it is the parent's responsibility
to submit immunization information to the program. In
utilizing the CHILD
Profile Registry, the program nurse or assignee is
facilitating parent report. The parent will be directed
to review, amend if needed, sign and submit the CIS
form to the school.
- If
a signed CIS is already on file, additional information
obtained from the CHILD
Profile Immunization Registry may be added to the
CIS if the nurse or assigned program staff obtain verification from the parent.
This verification can be in-person or on the phone.
If by telephone, the nurse or assigned program staff must initial and date that
a telephone call (TC) was made.
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